How to write the best email subject lines when sending a resume?

When you send a recruiter or hiring manager your resume, the first two things they see are your email address and email subject line. You want your job application’s subject line to stand out from the hundreds of emails hiring managers get every day. Otherwise, the email containing your linked resume can get overlooked in the rush or, worse still, disregarded.

 Email subject lines

For job applications, your email subject lines should be succinct and direct. In the subject line, if you write too much, it can get chopped off, especially on smaller devices like smartphones. According to a survey, up to 77 percent of emails are opened on mobile devices. It is advised that subject lines be no longer than 50 characters as a result. The first sentences should make it clear that you are looking for a job and grab the reader’s interest.

If you have a job description you may use as a guide, be sure to read it thoroughly and adhere to the submission guidelines. The position name, position location, position ID, and your name should only be included if they are required. It’s fine to mention the referral name if you were referred for the position.

Avoid using casual language in your email subject line, such as “hey” and “howdy.” Also, if they aren’t included in the job description or submission guidelines, don’t use acronyms or shorthand.

Here are examples of the best subject lines

“Senior Marketing Manager, Houston, Job ID 21, Jane Doe”

“Referred by John Smith: Senior Marketing Manager, Houston, Job ID 21, Jane Doe”


Proofread your subject lines to make sure there are no grammatical or punctuation issues, just like you would with any other job marketing materials. Because of a simple error in your subject line, you don’t want your email to make a terrible first impression and go unread.

That might be the difference between obtaining an interview and ending up in the spam bin while you’re looking for work. You’ll probably use email for the majority of your job hunt these days. Employers nevertheless get thousands of emails every day, and frequently, the title tag of an email determines whether or not it is opened.

As individuals check their inboxes, the subject line is the first thing they see along with the sender’s name or email address. Busy individuals seldom read all of their email since it might include viruses and unnecessary information.

The subject line and sender are the two major factors that influence whether you open or delete an email. You want to make sure that your wording is crystal clear and error-free since the subject line establishes your initial opinion.

Benefits of job title

To have your email read, you must make sure that the subject line is intriguing. By using keywords associated with your purpose for writing, make it pertinent. Include the reason you are contacting the individual in your subject line while networking. You can be requesting information, a meeting, counseling, or a referral. If at all possible, provide the name of the person who advised the contact. The most challenging emails to be read are networking emails, since the sender isn’t looking to fill a position or solve a particular issue.

Use the job title as the subject line in an email to an employer when you’re looking for a job so they know the position you’re interested in. It makes it easier for hiring managers to quickly identify the position you are applying for while they are busy recruiting for several openings. In the event that the hiring manager’s email gets categorized by an automatic filter, including the job title is also beneficial. You may be sure that your application will be put in the relevant folder and be viewed right away by choosing the appropriate subject line.

 Descriptive subject line

The more descriptive your subject line, the easier it will be for the recipient to quickly identify your email and respond appropriately. Be as brief as you can because long subject lines run the risk of being chopped off and losing the most crucial details.

An email’s subject line is the first thing recipients see and may influence whether or not they open the message. Your subject line can make the difference and grab the reader’s attention because many individuals scan their inboxes and remove anything that appears to be irrelevant or spam-like.


The subject line is also how your employer will initially perceive you. It should be well-written and devoid of grammatical and spelling mistakes. Lastly, you can introduce yourself in the subject line. Making sure your name is prominently displayed in the subject line may improve your chances of getting read as they might not yet be familiar with you.

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